Terms and Conditions – Vendor 2018-11-13T21:40:40+00:00


By accepting the order, the supplier accepts the following terms and conditions from Vantron Manufacturing, Inc. when identified on the purchase order.

  1. The supplier shall provide in strict conformance to specifications and requirements as given in the purchase order and other relevant technical data (e.g., specifications, drawings, process requirements, work instructions).
  2. Notification and request for approval shall be issued to Vantron Manufacturing, Inc. in the event that the supplier makes changes to processes, products, or services, including changes of external providers or location of manufacture. The supplier is required to obtain prior approval from Vantron Manufacturing, Inc. for changes to product or process definition and the supplier shall flow down applicable requirements to any external providers.
  3. The supplier shall maintain a quality management system in compliance to all requirements of the purchase order or other relevant technical data (e.g., specifications, drawings, process requirements, work instructions) provided.
  4. The supplier shall notify Vantron of nonconforming processes, products, or services and obtain approval for their disposition.
  5. In compliance to the instructions given on purchase order or otherwise communicated the supplier shall provide test specimens for design approval, inspection/verification, investigation, or auditing;
  6. The supplier shall ensure that personnel providing products or services are competent and are aware of their contribution to product or service conformity, their contribution to product safety, and the importance of ethical behavior.
  7. Vantron Manufacturing, Inc. and their agents shall have the authority to inspect product at the supplier’s facility before acceptance. The supplier warrants that the product or service delivered is of the quality ordered, is free of all defects, and meets all the requirements given.  If the product is found to be defective Vantron Manufacturing, Inc. shall have the right to return the product for rework or credit at the expense of the supplier.
  8. Where certifications are required the supplier shall provide a certificate of conformance with each delivery of product against the purchase order. The certificate shall provide at a minimum the following information:
  1. Supplier’s name and address
  2. Date certificate issued
  3. Vantron Manufacturing, Inc.’s purchase order
  4. Quantity and description of product, material or service provided
  5. Specification of the product, material or processes prescribed by purchase order and other relevant technical data (e.g., specifications, drawings, process requirements, work instructions).
  6. Where applicable, part number, description, and revision with process specifications as given in the purchase order or other relevant technical data (e.g., specifications, drawings, process requirements, work instructions).
  7. A statement of quality stating that all material and processes used are in accordance with the applicable specifications.
  8. Verification that all required inspections and/or tests have been successfully completed.
  9. Signature and title of the authorized company representative validating the certification.
  1. Packing and shipping: The supplier shall ensure that the procured product receives the required cleaning, preservation and packing and is free of foreign object or debris.  Good commercial packaging shall be provided when not further specified in the purchase order.  Other shipping instructions shall be included in the purchase order and shall be accompanied by the following documentation:
  1. All data and documents required by the purchase order (for example, certifications, test data, inspection data, test reports, air-worthiness approval, etc.)
  2. Identification of the purchase order number, part number, part name (as provided), quantity, unit of measure and serial number, if applicable.
  1. Failure Analysis: When requested by Vantron Manufacturing, Inc. the supplier shall perform a failure analysis and prepare a report providing at a minimum the following information:
  1. Reject document identification number
  2. Description of the failed items or components
  3. The cause of the failure
  4. The corrective action to prevent future failures
  5. Effectiveness of the corrective action
  6. Purchase order number
  7. Quantity
  8. Date
  1. Fail to process per Vantron Manufacturing, Inc.’s instruction on the purchase order which results in a scrapped part, will be the sole financial liability of processor. Cost determined by material, manufacturing, and pre-existing processing costs.
  1. All records shall be kept for a minimum of 10 years as of the date shown on Purchase Order.
  1. Vantron Manufacturing, Inc., and any of its customers or authorities shall have right of access to all facilities involved in the procurement of this purchase order and access to all applicable records.
  1. All requirements listed here and on the purchase order will be flowed down to sub-tier suppliers including, preventing the use of counterfeit parts, and key characteristics if any.
  1. Law and Procedure: The Order, this Agreement and the transaction described therein shall be subject to, construed under and enforced according to the laws of the State of Idaho.